Executive Assistant

Location

Argentina, Ethiopia, South Africa, Nigeria, Egypt

Employment Type

Contract

Location Type

Remote

Department

Scale Army Careers

Benefits:

• $1.2K per month

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is an owner-operated lodge running a fast-paced, seasonal hospitality business. As operations continue to scale, leadership is focused on improving internal organization, reducing administrative load, and gaining clearer visibility into day-to-day operations and financial tracking to support better decision-making.

Location

Fully remote | M-F 9 AM – 5 PM / 10 AM – 6 PM CST/MST

Job Overview

The Executive Assistant will support leadership by managing administrative coordination, scheduling, communication, and light financial tracking. This role is designed to bring structure to daily workflows, reduce operational distractions, and ensure smoother execution across core business activities.

Responsibilities:

Executive & Administrative Support

• Manage and organize email communications, prioritizing incoming messages
• Coordinate calendars, meetings, and scheduling to reduce friction
• Track follow-ups, action items, and ongoing tasks
• Assist with vendor communication and general coordination

Financial Organization & Tracking

• Maintain structured spreadsheets for expenses, budgets, and basic financial data
• Update and organize financial information for leadership review
• Support visibility into cash flow and operational costs without owning accounting processes

Operational Coordination

• Maintain organized records and documentation
• Ensure deadlines and commitments are tracked and followed through
• Communicate proactively with leadership to keep daily operations running smoothly

Qualifications:

Experience

• Previous experience in an executive assistant, administrative, or operations support role
• Hands-on experience managing spreadsheets and financial trackers

Skills

• Strong organizational and time-management skills
• Proficiency with Google Sheets or Excel
• Clear, professional written and verbal communication
• High reliability, attention to detail, and proactive working style
• Comfort handling sensitive and confidential information
• Ability to remain calm, structured, and adaptable in a seasonal business environment

What Success Looks Like

• Leadership is freed from day-to-day administrative and coordination tasks
• Financial tracking is clear, up to date, and supports better decision-making
• Organization and communication across daily operations are improved
• Operations run with a smoother and more predictable rhythm

Method Of Application

Qualified and interested applicant should click the APPLY HERE LINK below to start filling out the application form and submit it before the deadline.

APPLY HERE

Deadline: Not Disclosed

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